Receiving & purchasing

Catch short shipments (PO vs invoice)

The PO vs Invoice Diff tab on the Distributor Feed compares what each invoice billed with what you actually received, biggest gaps first.

A step-by-step walkthrough with real screenshots · FoolProof POS for alcohol retail

Steps

1. Open Distributor Feed.
2. Click the PO vs Invoice Diff tab.
3. Read the totals: Billed (PO amount), Received (real amount) and Difference owed back.
4. Check the rows — biggest gaps first, with the units short in the Short column.
5. Open the invoice from the Invoices tab to see which lines came up short.

Good to know

• Only invoices that created a purchase order appear here.
• An order you haven't received yet shows its whole amount as a difference — receive the delivery first, then check again.
• This tab only shows to people allowed to see the distributor report; the dollar columns also need permission to see costs.

1. Billed vs received

Each row is one invoice and its purchase order. A highlighted row was billed for more than arrived — that's the evidence to take back to the distributor.

123

1. 1Open the report.
2. 2Billed, received and the difference.
3. 3Biggest gap first, with units short.

Related guides

• Receive from a distributor invoice
• Return stock to a vendor
• Receive a delivery
• Create and place a purchase order