Clear, step-by-step walkthroughs with real screenshots — for every page and task in FoolProof, from your first sale to end-of-day reporting.
Everyday register work — ringing up sales, tenders, refunds, and the drawer.
Use New Sale to build a cart by scanning or searching items, then take payment.
Read guide →Open a register to start a shift and close it with a cash count at the end; the closing count is required.
Read guide →Open a receipt's detail page to refund selected items (or the whole sale) or void the entire sale, reversing payment and returning stock.
Read guide →Fix how a sold line is grouped in reports — its tax class or category — without touching the money, on the receipt's detail page.
Read guide →Cash down a register that was left open on another machine — one that's switched off or whose cashier went home — from the device in front of you.
Read guide →Every completed sale is on the Transactions page — search it to reprint a receipt or begin a refund.
Read guide →Keep stock accurate and your product list clean.
Manage your catalog on the Inventory page — add products, and edit price, cost, or reorder point inline.
Read guide →Change a product's shelf price inline from the Inventory items grid, or on the product's own page.
Read guide →Add items two ways — Add item on the Inventory page for a custom product, or Add from Catalog to pull one from the shared catalog — then open a product to edit its details, barcodes, and picture.
Read guide →The Receiving page turns demand-driven suggestions into purchase orders and receives stock by scanning.
Read guide →Book incoming stock in from the Receiving page and split sellable packs into smaller sizes from Inventory's case breakdown — on-hand updates automatically.
Read guide →The Counts page runs blind cycle/physical counts — scan or add items, then post the variance to your on-hand inventory.
Read guide →Use the Damage & Losses page to book stock out as broken, expired, taken, or used — dropping on-hand and logging it to your Shrinkage and Stock-movement reports.
Read guide →The Shrinkage page reports what stock went missing, what it cost, and which register activity is worth a second look — it is a read-only report, not where you write off stock.
Read guide →Fulfil orders across every channel and see your fleet.
The Orders page lists every order — search, filter by pickup/delivery/in-store, and accept, mark ready, or cancel an order.
Read guide →The Delivery page shows your fleet of drivers and a map of the store's delivery coverage area.
Read guide →Build customer relationships and stored value.
The Customers page lists your store's customers — search by name, phone, or date, and filter by whether they have a phone or birthday on file.
Read guide →The Marketing page sends opt-in email or SMS blasts to your store's customers and manages who has consented.
Read guide →The Gift Cards page tracks activated cards, redemptions, and outstanding balance, and lets you sell, reload, or void a card.
Read guide →Understand the store at a glance and dig into the numbers.
The Today page is your at-a-glance dashboard — sales KPIs, pending orders, active deliveries, low stock, and alerts for the current day.
Read guide →The Reports page has sales, margin, tax, and inventory reports you can filter by date and export.
Read guide →Stay on the right side of the rules, automatically.
The Compliance page shows your legal delivery radius, jurisdiction, county policies, a coverage map, and researched alcohol trade-practice rules for your state.
Read guide →The Refused Sales page records every sale you turned away and keeps the log as your dram-shop / liability defense.
Read guide →Automatic distributor invoices, reconciled against what arrived.
The Distributor Feed page receives distributor invoices automatically, lets you map vendor codes, and reconciles what was billed against what actually arrived.
Read guide →On the Distributor Feed, the PO vs Invoice Diff shows what a distributor billed versus what you actually received, so you can catch short shipments.
Read guide →Manage your team, their access, pay, and shifts.
The Employees page manages your team, their role access, PINs, pay, and timesheets across three tabs.
Read guide →Manage your team on the Employees page — invite staff by email, create PIN-only floor staff, assign roles and stores, and set clock PINs.
Read guide →Roles decide which pages and actions each employee can use; edit the starter Manager and Cashier roles or build your own with permission checkboxes.
Read guide →With the pay-rate permission, hourly rates show in a Pay column on the Employees page and in the employee editor.
Read guide →Configure the store — settings, hardware, vendors, and the assistant.
The Admin page is a hub of tiles that link to every store-configuration area, grouped by what they control.
Read guide →Configure your business details, sales-tax rates, public storefront, and content pages from the Admin hub.
Read guide →Add and test your receipt/label printers, drawer, and card terminal, name each register and set where it prints, and design shelf-tag templates — all under Admin.
Read guide →Keep your distributors and suppliers on the Admin → Vendors page, then assign one to a product from its Inventory editor.
Read guide →Control the store's AI assistant — enable it, choose chat / proactive alerts / digest — from Admin → AI Assistant; it's its own permission you can grant per role.
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